Accounts Administrator
Castries, Saint Lucia
Full Time
Mid Level
JOB NAME
Accounts Administrator
JOB PURPOSE
The purpose of this role is to provide comprehensive support to the Senior Manager - Accounts and Control and the General Manager, utilizing your expertise in accounting and administration. You will also play a key role in proactive accounts receivable management and serve as a relief cashier when needed.
JOB GROUP
Line Staff
DEPARTMENT/SECTION
Finance Division
PROFESSIONAL DEPENDENCIES
Formal superior: Senior Manager - Accounts and Control/ General Manager
Subordinate: N/A
AUTHORIZATION LEVEL
Position-specific access to company data
TASK DESCRIPTION
TOOLS AND EQUIPMENT
Access to the internal IT system within the position-specific permission level
Access to office equipment
WORKING CONDITIONS
Occasional business meetings
Office work
Work from home as determined by Management
QUALIFICATIONS
Accounts Administrator
JOB PURPOSE
The purpose of this role is to provide comprehensive support to the Senior Manager - Accounts and Control and the General Manager, utilizing your expertise in accounting and administration. You will also play a key role in proactive accounts receivable management and serve as a relief cashier when needed.
JOB GROUP
Line Staff
DEPARTMENT/SECTION
Finance Division
PROFESSIONAL DEPENDENCIES
Formal superior: Senior Manager - Accounts and Control/ General Manager
Subordinate: N/A
AUTHORIZATION LEVEL
Position-specific access to company data
TASK DESCRIPTION
- Proactively manage all account receivables, including ensuring the timely delivery of monthly statements, diligent reminders to customers of payments due, timely follow-up on all customers contacted, and effective use of Dunning notes to document in detail all interactions with credit customers.
- Maintain accurate and up-to-date records of cashier's daily deposits, inclusive of X and Z report readings.
- Ensure entry of all account payables and correct application of on account payments in the IT system.
- Prepare cheques and ensure timely payment of all accounts payable.
- Maintain accurate reconciliations of bank and cash balances.
- Assist with the preparation of PAYE taxes and national insurance contribution.
- Print month-end accounts receivable and accounts payable files and any other reports deemed necessary.
- Maintain an organized system for the filing of both physical and electronic files, relating to accounts activity and general office management.
- Prepare monthly timesheets for payroll by the 15th of each month.
- Provide assistance with stock costings and receivings.
- Conduct regular customer satisfaction surveys in-store as well as on the telephone and document and present findings.
- Conduct regular competitor price surveys under direction of management.
- Provide key support with commercial sales, including processing all commercial orders, and following through to ensure timely and accurate billing and delivery of all orders and credits when applicable.
- Assist with any duties in the retail store as requested, particularly in times of high capacity of staff shortages.
- Acts as relief cashier as needed.
TOOLS AND EQUIPMENT
Access to the internal IT system within the position-specific permission level
Access to office equipment
WORKING CONDITIONS
Occasional business meetings
Office work
Work from home as determined by Management
QUALIFICATIONS
- Over 3 years work experience in an accounting environment.
- Audit experience would be an asset.
- A working knowledge of a fully integrated computerised system.
- Good analytical skills.
- Knowledge of Microsoft Office applications is necessary.
- Excellent written and oral communication skills.
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